The RAIZ -Instituto de Investigação da Floresta e Papel (Forest and Paper Research Institute) chose to implement Governance.Business to fulfil the need to improve the effectiveness and efficiency of its operations and strategy execution.
RAIZ is a private, non-profit, research institute whose partners are the Portucel Soporcel Group and the Universities of Aveiro, Coimbra, and Lisbon.
RAIZ is committed to supporting the competitiveness of the Portuguese Pulp and Paper Industry, through research, technology transfer, and training. RAIZ was officially formed in September 1995 and initiated its activity in January 1996.
Its scope of action goes from tree to paper. Its mission results from the recurring need of the industry to identify priority areas for applied research and optimize the cost/benefit ratio of different aspects of the forestry and industrial sectors, to assure its sustainability. RAIZ yearly budget is around 3,5 million Euro and works with around 55 collaborators.
The “RAIZ -Instituto de Investigaçãoda Floresta e Papel”, with the purpose of improving the effectiveness and efficiency of its operations and strategy execution, launched a Project and Portfolio Management (PPM) initiative, which identified the needs to implement a solution that supported the processes, procedures, and rules defined.
Simply turning the Governance.Business toolset on with minimal configuration and training for users was likely to overwhelm the various project management stakeholders, if not the Portfolio Management Office (PMO) team itself. It’s always a challenge for a fast-moving team to adopt new tools.
Higher efficiency and productivity
The Governance.Business tool delivered extensive business value in just eight weeks (this included installing the Governance.Business tool and configuring it to conform to the Department’s established procedures, processes, and culture).
With the new tools and processes established within Governance.Business, the PMO can deliver on their mandate of managing IT projects effectively and improve project delivery within the Department’s complex new IT Governance framework.
Deployment and configuration of the Governance.Business tool in two steps to achieve better control of risk and allow a controlled management of change within the organization.
Management of Activities
Financial Management of Projects
Integration with MS Project
The resulting Governance.Business implementation established a single user interface across all IT projects that is helping improve project delivery.
Automatic Reports, the new system streamlines data collection, analysis and reporting with minimal incremental workload and effort. The flexibility of the Governance.Business allows the use of several key configurable features to support and enhance the PMO processes, whilst leveraging the Department’s established systems, processes, and culture.